Free PMO Templates
Check out our PMO templates – designed to help you get your PMO up and running as quickly as possible.
All can be fully customized to match your corporate branding and color schemes. None contain macros that may be blocked by your corporate policies, and most importantly, all are 100% free. Enjoy!
Modern PMOs focus on accelerating delivery, coaching project managers, and providing the kind of insight that drives business decision-making. And whilst there are many different types of PMO out there, the thing they have in common is a drive to standardize approaches to help make people’s lives easier.
Templates can be a huge help in this regard. Whether you are creating a project charter, undertaking project planning, or defining roles and responsibilities, it is important that the PMO can deliver tools and templates that project managers need. Crafting the right templates not only saves time, but has other benefits too:
- Reduce back-and-forth with stakeholders: All the right information is captured the first time
- Alignment between projects: When standard approaches are used, it is easy to transfer information between project teams
- Easier to digest: some project stakeholders can work with hundreds of projects at a time. Consistent templates make their jobs easier as they know exactly where to find the information they need
- Enable automation: If everyone uses standard templates, then you can start automation tasks such as data mining, risk register collation, and roll-up reporting. Your automation could be using RPA tools such as UiPath, or simply a few custom Excel Macros. But knowing your data are presented in a standard format can help you achieve your goal.
Popular Project Management Templates
Project Managers often have a love/hate relationship with the PMO. They try to shy away from anything perceived as bureaucratic that may not directly help them succeed. And they dread any suggestion of PMO policing and PMO audits! But Project Managers love the PMO for providing them with charter templates, risk assessment templates, and communications management plans. If you can provide effective Project management templates that make their lives easier, you will be their new best friend!
We all know that agile teams value working software over documentation, but even the most ardent agilists rely on templates. Agile project management advocates standardized approaches that can be continuously iterated. Burndown charts can take time to build in Excel, but your PMO can provide ready-made templates to scrum teams. User-story templates can ensure consistency for product managers – ensuring the right information is gathered the first time.
PMI describes a project as a “temporary endeavor undertaken to create a unique product, service or result.”
But the word ‘unique’ is often misunderstood. Whilst the product delivered may be unique, it doesn’t mean the approach to deliver the product will be. PMOs will recognize the common types of projects that are undertaken within their organization. Agency businesses may work on a lot of website design projects. While in IT, project teams may frequently find themselves introducing new software, and training people to use it. When these standard project types are identified, PMOs should work with project managers to develop planning templates that accelerate project initiation. Standard breakdown structures /wbs are a great way to help project managers form a project management plan quickly, whilst ensuring important deliverables don’t get overlooked. It is far easier for project managers to start with a verbose wbs template and remove the bits they don’t need, than to start blue-sky thinking and building from scratch.
Gantt chart templates can also be created for the most common project types. For repeatable projects, the project manager may find that all they need to do is adjust the start date and their project schedule is good to go!
PowerPoint PMO Templates
While day-to-day project management may focus on project execution, communication is a big part of the job. Many organizations have standard templates for PowerPoint. These ensure a consistent communication approach and representaiton of the brand. But the PMO can take it further. By providing templates such as status reports, and editable timeline templates, project managers can spend less time crafting decks and more time focused on delivery.
Chose your template from the list below: